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The most important thing you can focus on today

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Have you ever heard the phrase, “all hat and no cattle?”

It’s a colorful description for someone who looks the part, dresses the part, but who actually has no substance.

If you spend all of your time on sales, marketing, PR, website, meetings, and accounting, you’re short-changing something extremely important: your actual product.

You will only achieve true business success when you maximize the time you spend improving your product or service.

All the rest is cowboy hat. Yes, it keeps the sun off your face, but it’s not the THING.

The THING is your service and the customers who buy it. (I’m not saying your customers are cattle…it’s just an analogy, folks!)

So prioritize, and focus on:

  • Customer ideation, getting actionable feedback
  • Adding features or services, actively innovating
  • Talking directly to your customers one-on-one
  • Re-looking at your offerings with fresh eyes, staying on top of market developments

Put these things in the back seat until the stuff above is done:

  • Reading Facebook posts
  • Coffee meetings (unless it’s with a customer)
  • Webinars on how to use Periscope
  • Fiddling with a new accounting software every week

If you keep your customer as your guiding star, it becomes simple to focus, and prioritize how you spend your day.

Another way to look at priorities is something I heard Becky McCray (of Small Biz Survival) say during a GeniusShared conference: “Do the things that generate actual revenue first.”

If you do that consistently, you are always building your business.

So stop worrying whether you need to get a SnapChat account, and go take a look at your product. Go get on the phone with one of your customers.

 

Author’s Bio: Rosemary O’Neill is an insightful spirit who works for Social Strata — makers of the Hoop.la community platform. Check out the Social Strata blog. You can find Rosemary on Google+ and on Twitter as @rhogroupee

Featured image via Flickr CC: Dave Young

Four steps to your best day ever

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“Make 2015 your best year ever!”

All of the confetti has landed on the ground. January is in the rear view mirror, and if you aren’t paying attention, the first week of February is almost done.

confetti on the ground

Did you have big planning sessions the week before New Years? Did you set up your new calendar, your new systems, new routines?

Many of us do that, and by the first week of February, some of it has begun to crumble already.

But let’s not sit around being depressed. Let’s switch our thinking up a bit.

What if we applied the “best year ever” thought process to a single day?

What if we decided to wake up tomorrow and focus on making it a success?

Here are some typical planning steps for an “annual planning” session:

  1. Set aside time to dream and visualize.
  2. Decide what you intend to do and why you intend to do it.
  3. Break the goal down into manageable steps with a timeframe.
  4. Take action immediately.

That looks a lot like a perfect day, doesn’t it? Let’s re-frame:

  1. Use your first 30 minutes to visualize the day and let creative juices flow, without external interruption.
  2. Decide what you intend to accomplish that day, and think about why you intend to do it.
  3. Choose which steps you want to advance on that day, and schedule them in.
  4. Take action immediately.

It’s still necessary to do the annual and quarterly planning. However, those longer-term plans are much more likely to happen if you get in the habit of a daily refocus.

Don’t forget to include all aspects of your day in the plan.

When you set your intentions for the day, you should incorporate your afternoon run, your manicure, your visit with a sick friend alongside the business luncheon, the copywriting, and the pitch meeting.

How do you make sure that your days are moving you toward a successful year?

Author’s Bio: Rosemary O’Neill is an insightful spirit who works for social strata — a top ten company to work for on the Internet . Check out the Social Strata blog. You can find Rosemary on Google+ and on Twitter as @rhogroupee

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5 Productivity Hacks for Bloggers

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By Abby Perkins

A blogger’s time is one of the most important aspects of their profession. The slightest distraction can be incredibly costly to their productivity – especially if those distractions are persistent. There’s no question about it – wasting time prevents bloggers from performing at their highest level.

However, there are productivity hacks that can help bloggers manage their time more effectively.

clean organized desk

1. De-clutter your workspace

The best thing any blogger can do is set up a dedicated work space that is free from any possible distractions. An untidy work environment can leave you preoccupied and unfocused.

When you establish a place of order and structure, your thoughts become clearer and your mind becomes more focused, allowing you to be more creative and stay on task. Keep the area you work in clean and uncluttered – and, if you can, make it completely separate from communal areas like the living room or kitchen.

2. Disconnect from distractions

Bloggers can be a lot more productive without the distraction of a cell phone or the constant buzz of incoming emails. Though these things don’t seem like a big deal, they’re often a bigger distraction than we realize. Download a service like Pocket to help you stay focused, especially if you find yourself frequently distracted by articles and videos when you really should be working.

There are also services like Inbox Pause and StayFocusd to turn off email notifications or block certain distracting websites during certain periods of time.

3. Take notes and plan ahead

Journaling is an effective way to get unstructured thoughts and ideas down on paper. Once you’ve written out your thoughts, you can more easily organize them into actual blog posts and articles.

It doesn’t require much of your time, but organizing ideas by developing a schedule will also help you become a more successful blogger by allowing you to plan your time more accurately. If you write ideas down as they come to mind, you’ll be less likely to forget them later, and planning ahead will help you be more productive the following day.

4. Outsource research and writing assignments

A blogger’s work can get overwhelming. If you find yourself with a backlog of writing and not enough time to do it, it can be beneficial to consider paying someone to do research or write blog posts on your behalf. Outsourcing your work helps you save time, while letting you maintain control and consistency over your work. You can relax or complete other duties while other people deliver results for your blog.

One thing to keep in mind – if you’re outsourcing content, make sure you and the freelancers you work with have a clear understanding about things like pay, author credit, content ownership and more.

5. Switch up your location

The human mind craves stimulation. Working in the same area every day can lead to burnout and stress. If it’s possible, make an attempt to work in a different location once a week or every other week. You could go work in the park, in the local library or in the corner of a coffee shop. Changing your location is an great way to gain a new perspective and regain your focus on writing.

Whether you blog for fun or it’s your main source of income, everyone can agree that there are never enough hours in the day. These productivity hacks will save you time and increase your efficiency.

What are your favorite blogging productivity tips?

Author’s Bio: Abby Perkins is Editor in Chief at Talent Tribune, where she writes about jobs, workplace culture, and HR technology.

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Is your productivity productive?

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“Does it generate revenue?”

This is one of the questions that floated around the room during our Genius Shared retreat in Chicago a few months ago.

clock says time lost cannot be regained

We were discussing goals, productivity, and action plans (things that send a tingle up the spine of every productivity nerd).

But many of us forget to apply the “does it generate revenue” test to our actions.

If you’re running a business, this has to be the litmus test for everything we do during working hours. Not that every single thing you do has a direct line to revenue, just that you get those things done FIRST.

Yes, you can write a blog post (just make sure you’ve optimized it with a call to action).

Yes, you can Tweet (just track results…have you created a social segment in Google Analytics?).

No, you can’t keep your personal Facebook page open on your desktop all day.

Yes, you can attend a luncheon for people in your industry (just go in with a plan to chat with potential partners).

No, you don’t need to check email more than 5 times in an 8 hour work day.

Yes, you can go for a run after you accomplish that one big revenue-generating thing for the day.

On a day-to-day basis, make sure that you’re investing time in the things that will keep your business moving forward.

What are you doing FIRST today? Does it generate revenue?

Author’s Bio: Rosemary O’Neill is an insightful spirit who works for social strata — a top ten company to work for on the Internet . Check out the Social Strata blog. You can find Rosemary on Google+ and on Twitter as @rhogroupee

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Five ideas to supercharge Q4 for your business

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Ah, Q4.

This is when you told that vendor you’d get back to her.

This is when you were going to have saved enough to give out raises to your staff.

This is when you were going to have published that e-book.

Remember January and all of its promises?

In the early part of the year, “we’ll take care of that in Q4” is an easy answer.

Now those IOU’s are coming due. It’s September.

Don’t sit back and cry into your pumpkin spice latte. Roll up your sleeves and fly through the finish line like a sprinter at full speed.

sprinters lined up

Five Ideas for Finishing the Year Strong

1. Re-read and update your annual goals document

Hopefully at the beginning of the year you started executing on a plan, working toward goals for the year. Have you been checking in on those goals and updating your progress? If not, now is the time to do a checkup. Depending on the type of goal, use analytics, sales reports, financial statements, or whatever will help you measure.

For goals that are on-track, high five yourself and your team. For goals that are languishing, huddle with your colleagues and figure out what’s happened. Ask these questions:

  • Is the goal still important? (perhaps something has shifted in your strategy that makes the goal unimportant
  • If it’s still important, do you need to adjust the metric? Consider whether your original goal may have been unrealistic.
  • If the original goal was realistic, and it’s still important, have the difficult meeting. Gather the team and ask hard questions about why things went off track. Is there a process that must be changed? Did you not align the right resources? Do you have a staff problem? Was the goal unclear? Work through these and come up with solutions that will get you moving toward achieving the goal with renewed energy.

2. Find the thing you’ve procrastinated all year and do it

If you have that sinking feeling that you’re ending the year with a whimper, ask yourself why. Is there something you really hoped to do, but failed to commit to as a priority?

Take that one thing, break it down into a few steps, and put one foot in front of the other.

Tell a trusted colleague about the task and why you’ve found it daunting. Getting input from an outside perspective may be enough to get you unstuck. There’s a really great app called Unstuck that can help too.

3. Start a project

This one sounds really counterintuitive, but it works.

Pretend it’s January first and tackle a new project. Breathe energy into your business by starting something that will take your business to the next level. Don’t fall into the trap of saying, “we’ll start that next year.”

4. Talk to all of your clients/customers before the end of the year

Talk about paying huge dividends. Challenge yourself to see every one of your customers or clients before the end of the year. It may not be feasible to travel to all of them, but it’s so easy to set up Google Hangouts or Skype conversations.

Taking this one step will build your relationships, strengthen your business, and end the year on a fantastic note. Reach out to your customers with no agenda other than saying hello and asking how they’re doing. Then listen.

5. Use the budgeting process to speak to prospects at the right time

The other magical thing about Q4 is that many companies go through their budgeting process for the upcoming year.

This is an excellent time to reach out to prospects or people who have expressed an interest in your services. Get the cost of your services built into their budget right now, and you’re ready to hit the ground running next year.

You also have an opportunity to act as a coach for a prospect at this time of year, helping them solve problems and end their 2014 on a high note. Make them look like a hero by providing advice at the moment they’re looking for it.

What steps are you taking to make sure you’re building momentum through the end of the year?

Author’s Bio: Rosemary O’Neill is an insightful spirit who works for social strata — a top ten company to work for on the Internet . Check out the Social Strata blog. You can find Rosemary on Google+ and on Twitter as @rhogroupee

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How to tame social media’s sound and fury

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“Out, out, brief candle! Social media’s but a walking shadow, a poor player that struts and frets his hour upon the stage and then is heard no more: it is a tale told by an idiot, full of sound and fury, signifying nothing.” (almost) Macbeth Quote (Act V, Scene V).

You’re building a business, right?

That means you should be spending most of your time making your product or services as amazing as they can be. You need to focus.

single black dot on red field

Social media is one little piece of your marketing puzzle, so it shouldn’t be absorbing large chunks of your day, even if you’re a solo entrepreneur who’s running everything.

“But I’m getting alerts across my screen all day long,” you say.

In the immortal words of Chef Gordon Ramsey: Shut. It. Down.

If you truly are building a business, you must create space for innovation, planning, face-to-face contact with customers, and other things that take you away from a computer screen.

Tips for Putting Social Media Back in its Place

  • Don’t let social status updates absorb time throughout the day. If you’re going to curate content, use scheduling tools like Buffer or Hootsuite, so that you can stay focused.
  • Start your marketing planning with your actual business goals, not with a new tool you just heard about.
  • Don’t get caught in the social media echo chamber. Be sure you read widely, on a variety of topics that support your business.
  • For each social network you use, have a reason why you’re using it. And be sure that reason is related to your business plan.
  • Stop saying social media is “free.” It’s not. Your time is worth money.
  • Dedicate blocks of time to your social media strategy, and the rest of the time shut off the alerts, close the Facebook tab, and set your phone to vibrate. You really don’t need to see the notification that Joe and Stacy are talking about Zac Efron on Twitter.
  • Remember that nothing is set in stone, particularly when it comes to social media tactics. Trust your own gut more than some “guru” who doesn’t know your business.
  • If you have a choice between Tweeting a customer and talking on the phone, choose the phone. Better yet, meet for coffee.

Above all, keep it in perspective. It can seem as though everything revolves around social media, but your customers just want your fantastic product/service, delivered with a smile. Everything else is just “sound and fury.”

Author’s Bio: Rosemary O’Neill is an insightful spirit who works for social strata — a top ten company to work for on the Internet . Check out the Social Strata blog. You can find Rosemary on Google+ and on Twitter as @rhogroupee

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