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Put the Boiler Back in Your Boilerplate

January 30, 2015 by Rosemary Leave a Comment

By Mickie Kennedy

Think back to the last time you wrote a press release.

I bet you spent hours dreaming up the concept, digging up the right quote, and crafting that perfectly pointed inverted pyramid. You probably had a colleague or two proofread it before lovingly releasing it out into the world over the wire.

Now think about the last time you wrote the boilerplate that goes at the end of your press release. How long did you spend on it? Did you have a friend proofread it?

I’m willing to bet you didn’t. And I’m not blaming you. I’m guilty of the same sin. And I have a challenge for the PR pros out there. It’s time to put the “boiler” back in boilerplate.

steam engine

Where has all the steam gone?

The term boiler conjures up intense heat, sweat, clanging metal and honest hard work. It’s a powerful image. So why are our current boilerplates so wimpy?

I blame it on our current all-encompassing focus on content. In today’s increasingly digital world, the challenge is to get as much content out there as we can. We want to build credibility, get found through search engines, and best of all, see our carefully written words in print or on our favorite news website.

But it pays to remember that well-written boilerplate can facilitate all of that. Put yourself in the shoes of an editor. Say you receive a similar press release from two t-shirt companies. Apparently they have both noticed a sharp uptick in consumer’s buying t-shirts based around the 80’s television series Diff’rent Strokes. A trend has been spotted! But which company would you trust, just based on their boilerplate:

“Novel-Tees has been selling novelty t-shirts on the web since 1999. Visit us at novelteesz.comm.”

“Arty-Tees provides the most comprehensive collection of 1980’s nostalgia t-shirts on the web. Arty-Tees’ collection of over 60,000 designs includes limited edition signed t-shirts as well as hard-to-find designs straight out of the MTV heyday. Awards include a “T-Shirty” for innovative original t-shirt design, and stars as diverse as rocker Keith O’Keef and ingénue Marylin Maryland have been spotted in our swag. Backdate your look at arty-tees.commm.”

Arty-Tees is the hands-down winner. Here’s why:

  • It’s comprehensive – By the time you finish reading the Arty-Tees boilerplate, you really have a sense of the company and what they do.
  • It’s specific – it mentions exactly what the company sells, who they sell to and why you should also buy from Arty-Tees.
  • It’s repetitive – Will you forget that Arty-Tees sells t-shirts? Doubtful, because the boilerplate makes repeated mention of the company name and the product they specialize in.

Best of all, your boilerplate is the only place in your press release where it’s allowed, and even expected, for you to promote your company. So don’t waste this smoking hot opportunity!

How much time do you spend writing company boilerplate? Has this post inspired you to pump up your boilerplate? Let us have a look in the comments!

Photo Credit: midcheshireman via Compfight cc
Author’s Bio: Mickie Kennedy, author of the PR Fuel blog and founder of eReleases.

Filed Under: Marketing /Sales / Social Media Tagged With: bc, press-releases, public relations

Use Writing Skills; Get Compensated at the Same Time

March 7, 2012 by Thomas 1 Comment

Whether it is done as a primary job or just picking up some part-time work on the side, freelance writing is a great way to get a writer’s name out there, picking up some extra money along the way in many cases.

In the event you are considering freelance writing or have been doing it for a while but don’t feel you are getting all you can out of it, there are several things to keep in mind.

Among them are what you will be writing about, who you will be writing articles for, whether or not you will be getting compensated and how often you will be expected to craft stories.

The top challenge for many freelancers, especially those just beginning, is what their area of expertise should be.

Should they focus on an area that they currently or have worked in or choose a topic selection that is of great interest to them, even if they aren’t necessarily experts in that field?

While it is a given that newspapers and magazines are traditional sites for one to offer their freelance articles, there are many other avenues where one can find enjoyable work and make some extra money on the side. Among them are:

  • SEO Writing – If you know how to write from an SEO point of view, you can definitely find work in today’s Internet driven age. More and more companies are contracting with companies who want SEO branded copy to improve their search engine rankings. SEO writing is different from traditional writing in the sense that certain words and phrases are targeted to be picked up by the search engine. Phrasing sentences with SEO words is a little trickier than a normal sentence, but it is not that hard to do. The goal here is businesses want to attract customers, and your writing skills may just do that.
  • Copywriting – While some businesses have full-time in-house copywriters, others either give outgoing articles a quick look or look outside for freelance copywriters. If you have an eye for detail, you can accrue a rather steady stable of work in the process.
  • Resumes – With more individuals out of work these days, it should come as no surprise that many people need to keep their resumes up to speed. If you’re good with writing and editing, you can assist individuals in sharpening their resumes.
  • Press Releases – While many companies spend their time doing press releases in-house, others will look to freelancers to craft the right message for them. The style and substance of each press release will vary from company to company, so if you have a diverse writing background and can write captivating copy, this might be for you.
  • Ghostwriting – How many times have you seen ads online or elsewhere seeking a ghostwriter? Whether it is someone producing a book or movie who doesn’t have the time to write or someone isn’t a very good writer and needs assistance, ghostwriters can make some nice money in doing so. Keep in mind that you will not get a byline and any credit for the material, but it can lead to some steady and profitable work.

Where Does Pay Rank in Importance?

While freelancing does have its advantages in the eyes of many writers, one major concern is always regarding on-time payments and making sure you get paid in the first place.

In order to make sure you don’t fall victim to unscrupulous businesses for your writing services, make sure you are up front about the payment requirements when you put a business proposal together for a prospective buyer of your writing services.

To be safe, seek a contract so that everything is in writing. If you don’t want to go the contract route, at least get a proper e-mail exchange that provides the terms of the deal. With an independent contractors’ deal in writing, the chances of being taken advantage of certainly decrease.

Secondly, have in place a kill fee so that your work does not go to waste if the client kills the project and/or the piece does not reach publication.

Finally, seek a deposit up front, thereby giving both you and the client added incentive to follow through with everything.

While it doesn’t fall under the payment category, ask your client if they wouldn’t mind recommending your services to others seeking writers, proofreaders, etc.

Once the word filters around to the value of your writing services, you could be free to do more work and increase your wallet size.

Photo credit: gaebler.com

Dave Thomas, who covers among other items advice on starting a small business, writes extensively for Business.com, an online resource destination for businesses of all sizes to research, find, and compare the products and services they need to run their businesses.

Filed Under: Writing Tagged With: bc, copywriting, freelance writing, press-releases, SEO

Promotion: Free Press Release Sites — Using the List

January 8, 2007 by Liz 6 Comments

Free, Press Releases — What Does that Mean?

Free — 10 : not costing or charging anything — Merriam-Webster Online
Press Release — press release, release (an announcement distributed to members of the press in order to supplement or replace an oral presentation) — Wordnet at Princeton University

Great Find: Blogging Secret Free Press Release Sites!!

Permalink: http://bloggingsecret.blogspot.com/2006/11/free-press-release-sites.html

Target Audience: Anyone who has news to announce to an online audience

Using the List

I’ve not been to every site on the list. Nor would I take for granted that every service is free. I know that, PRWeb, possibly the most well-known press release service online, has fee-based offerings. Each of these sites provides guidance for beginners and direction for reaching the market most effectively. Read through the press releases they currently have on display to see which are most compatible with what you want to share news about. That will be the pr site that’s the best fit for you.

I’ll use PRWeb as a model for what you might look for in support. They provide templates, tips and guidelines for the press release writer. The tips and guidelines show writers where focus attention in preparing content to prepare a strong press release. Points in this section include:

  • Is your news “newsworthy?”
  • Start strong.
  • Write for the Media.
  • Not everything is news.
  • Does your press release illustrate?
  • Stick to the facts.
  • Pick an angle.
  • Use active, not passive, voice
  • Economics of words.
  • Beware of jargon.
  • Avoid the hype.
  • Get Permission.

You might notice that what they’re suggesting is quality writing and content.

To visit the entire list of Blogging Secret Free Press Release Sites!! click on the title below.

Free Press Release Sites

No one needs all of the places on this list. You might read through a few, if you need a broad and specialized education in using press releases. Next, check their services to find the best fit for the support you need. Then, look through the press releases at each site for those that match well with your product launch. Finally, you might also do a search on Google and Google Blog Seach to find which of these sites are being talked about on the PR blogs.

Do you know the sites this list? Which have you used and which do you recommend?

–ME “Liz” Strauss

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Filed Under: Marketing /Sales / Social Media, Successful Blog Tagged With: bc, blog-promotion, Blogging-Secret, Free-Press-Release-Sites, press-releases

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