Successful Blog

Cool Tool Review: Toggl

by

Todd Hoskins Reviews Tools for Business

cooltext451585442_tools

Todd Hoskins chooses and uses tools and products that could belong in an entrepreneurial business toolkit. He’ll be checking out how useful they are to folks who would be their customers in a form that’s consistent and relevant.

Cool Tool Review: Toggl
A Review by Todd Hoskins

I have a confession: I am an obsessive tracker and quantifier. As much as I love art and language, I find some comfort and satisfaction when numbers tell a story. Perhaps this explains my love of baseball and its box scores, or why I love web analytics. For over a year, I experimented with assigning prioritized value to daily tasks, tracking my success or lack thereof. I stopped when I realized my creativity was being hampered by my desire to improve my average weekly scores. I was looking down too much, not looking up enough.

Still, tracking, whether it be your blood pressure, web traffic, or time management can be valuable information. Toggl, a time tracking tool, makes it easy to capture this information. If you bill by the hour, you should definitely be using some type of time tracking tool. Even if you don’t, it’s a useful exercise to check in for a week or a month and see how you spend your time. (The book Lifelong Activist makes a strong point that time tracking is an important measurement in personal development, and offers great tips on interpreting the results and implementing change).

Toggl can be installed or run on about any platform. It’s simple – a running clock that allows you to assign projects and clients to time spent. Start the clock. End the clock. But you do have to remember to do this with every project transition. Of course, there are pretty charts and graphs, especially useful if you have the whole team collaborating on various projects.

toggl

Word of warning: If you impose time tracking on employees who are not billing by the hour, make sure you jointly establish some reasonable expectations. It’s not good for the soul to feel like every minute is being monitored. Nor is it good for the soul to play the workplace role of hall monitor. For example, in an eight hour workday, you may expect web developers to spend 6 hours on specified projects.

There is a free version. The paid version, starting at $5 per month, has more features. For a team, it may run up to $100 per month. A good value for the information you receive.

Summing Up – Is it worth it?

Enterprise Value: 3/5 – Good programming tool, but doesn’t replace the elegance of Pivotal Tracker

Entrepreneur Value: 3/5 – Freelancers gain credibility when they can show their client when hours were worked

Personal Value: 3/5 – Commit a week. See what you learn. With the iPhone and Android app, you don’t have to limit your tracking to work. How much TV do you watch? Time spent wiith kids?

Creative Batteries: How Far Can You Go on a Single Charge?

by


by Seth Simonds

How long can you work on a creative task before you need to recharge?

I like to think of my creative energy in terms of a little electric car. Not a beautiful and fast electric supercar (who am I kidding?) but a little bee-bop two-seater with an 8-inch steering wheel. If I had a picture of my creative energy, it’d look a lot like the one in the photo, only blue.

Thinking in terms of a small electric car allows me to plan for my projects based on three factors:

  1. My Range: I’m good for about 150 miles of projects before low-battery warnings start to sound. Sure, I can push a bit more, but if I do, I’ll need to take an extended break before I can get back to work in top form. There’s a time to push ahead through blinding exhaustion in order to get a task done but I try to avoid it.
  2. My Itinerary: Having a plan means I’ll know when to stop  for breaks so that I keep myself charged and can bring a project to completion. Planning can seem like a dreadfully dull portion of a project but the resulting energy makes every moment of planning worth the effort.
  3. My Destination: If you’ve ever driven a car the size of my creative energy, you know that it can be hard to see over and around the larger vehicles involved in a project. Financial restriction trucks block intersections and deadline buses will try to run you off the road. Having a clear idea of what my end product allows me to stay focused no matter what short term distraction comes up.

I’m not a tireless machine that can happily trudge around social media stapling smiles to telephone polls and posting stump speeches on my blog without ever needing a break. I’m more like that little electric car, using power at a discernible rate. I get worn out during projects and find myself growing frustrated with people over things I’d never notice if I were getting enough sleep. I get dismayed by human nature and sometimes catch myself saying things like “I hate people” even though I don’t really mean it.

That all changes when I’ve planned out a project and know what my destination is and how I plan on reaching it. When I take time to recharge by quietly reading a novel, talking on the phone with a friend, or going for a walk, I find that my energy level stays high and projects are completed with a flourish. Bringing a friend along for the ride can add a lot to a project as well. The picture of the car shows only two seats but there’s room for a lot more people than you’d imagine!

What do you do to keep your battery charged?

Seth Simonds is about writing, networking, sharing in crazy conversations with brilliant people. He writes at Seth Simonds.com
Follow him on Twitter: @sethsimonds
photo credit: Flickr: frankh

————————————————–

Whoa! Could You Stop for 1 Second? Or Are You a Work Snob?

by

You’re Not Doing Yourself or Anyone Else Any Favors

Hey, I know you’re busy, gotta get a lot of things done. But whoa!

But, could you stop for 1 second? It’s barely that –> . <-- long. Just stop. Don't do anything, before you read on.

–> . <--

If you don’t stop once in a while, you’re not doing yourself or anyone else any favors.

About Things Humanly Possible

When I first got into publishing, I was an adrenaline junkie. I loved getting things done. I prided myself on being able to find more seconds in an hour than anyone could. I could arrange, rearrange, multi-tier, multi-task, and multi-delegate the same page to multiple people while I was doing multiplication for multiple project quotations in my head. I could spin 23 plates on sticks and watch 18 fishing poles in the river, while I was juggling 6 balls in the air and talking on telephone. I even said things like, “I want to be known as the person who can do the impossible.”

It all embarrasses me now.

Because more isn’t more. Not one of those things got my full attention. I was good, they all got B work or better. But none them got my best. And in the end, they got the best of me instead.

When I finally got a job, where they wouldn’t let me do that, I learned the value, the fun, and the excitement of going deep and doing quality work. Less really is more. That’s when I found out what I was really capable of. That’s when I did the work that I’m still proud of, the work that lasted.

So if you’re

  • tossing off emails
  • overbooking meetings
  • missing details
  • forgetting things
  • Twittering while you’re talking on the phone
  • thinking you can do more in the same time than anyone

You might be what I was — a work snob — I thought I was better than the rest.
A work snob because every human can only do what’s humanly possible — even if they do it well. Slow down just enough to show folks how damn good you really are. Take a rest.

What are you doing to keep the human in you around?

–ME “Liz” Strauss
Work with Liz!!

Hurry Up, Slow Down, and Take Your Time

by

Up, Down, and In-Between

Working Plans logo

On Friday at the end of a four-day week, I find myself trying to work out

What’s with time that the week seems to have gone by so fast and yet Tuesday seems so long ago?

Much as I’d like to reflect on that perception, at the moment it’s just a shiny distraction. It’s a luxury to examine the time warp of four-day work weeks. My focus belongs on things that I need to get off my mind, off my desk, off my radar screen. I’m tripping over a truth of working efficiently.

The more I want to hurry up, the more I need to slow down.

Slow has definite advantages. I find slow and focused is more productive than multitasking. Other folks find it takes stress completely out of the formula. An entire Slow Movement has grown around the concept of slowing down. Personally, I find slow only works at time that require high focus and great productivity in small spaces.

find I’m in agreement with Suzanne Stinnett, thinking that slow, as a global fix, will never work . . .

Being a slow typist doesn’t get you much these days. Technology knows nothing of slow. It is 100% about speed, and if it isn’t faster, it’s dead. Okay, maybe not 100%, because it’s also about size.

Slow whatever is a natural response to fast everything, I think. But they’re just extremes.

If hurry is up and slow is down and they’re both extreme, what’s in between?

I’m exploring the phrase, take your time.

What does take your time. mean to you?

–ME “Liz” Strauss
Work with Liz!!

Part 4: The Last Time with Matt Rissell of TSheets

by

Part 4 in a 4-Part Interview with Matt Rissell

TSHEETS logo

Yesterday, Matt Rissell, CEO of TSheets explained how customers online and offline respond to TSheets. Today we’re finding about the guy who made his job tracking time for folks who work offline, mobile, and on the web.

So, Matt, did you dream about Time travel as a kid? Did you wish you had more time to play? How’d you end up in this business?

To be transparent, I remember hearing as a kid that God wasn’t bound by time. God had complete knowledge of what “I was going to do” but still gave me the freedom to choose whatever it was I wanted to create. That baffled my mind and actually still does. I think to some degree, every kid dreams about ‘Time Travel’. I even remember reading a book where a kid found a little shed that when he sat in it, ‘Time’ was normal for him but outside the box time would stop. In other words, when he was in the box, maybe 1 year would go by but when he went out of the shed, no time would have elapsed. This book inspired me to find my own “shed”. So in my 8 x 9ft bedroom- I used a secret closet behind my bed. Whenever I wanted to dream big, I could pull my bed out away from the closet door and squeeze into the closet where there was complete absence of light. And I would sit in darkness – a bit scary if I remember correctly. It was in that closet that I could shut my eyes and travel to any place or any time that I could image. As my favorite place in the world was on the Colorado Uncompahgre Plateau, where I went camping and hunting with my dad– that is where I would often imagine I was.

I ended up in this business not because I enjoyed imagining about time travel or that I liked movies like “Back to the Future”. I got into this business because Time Tracking is a real business challenge and I challenge that I experienced firsthand. One of the criteria that I use before I’ll engage in a business venture is, “will this opportunity create a win/win/win?” What I mean by that is,

Will the person that purchases my product/service truly be better off than without?
Will this have a positive impact on the environment?
Will this business provide a growth opportunity for me in every aspect of my life?

TSheets nails each one of these right on the head!

Why is Time valuable?

Why time is valuable? – I believe that everything becomes more valuable as it decreases in quantity. Simply put: time is valuable because from the second we are conceived, time starts running out. Further, to create financial wealth, we exchange our time for money. Thus, if time is worth more than money and we are willing to track our monetary investments, it seems foundational to track our time investments.

As I had mentioned earlier, Time Tracking isn’t sexy – until you turn it into making money. At TSheets, we are passionate about helping you understand where you invest their time.

Thanks, Matt. I’ve enjoyed every minute, . . . um, er . . . but I didn’t keep track.

–ME “Liz” Strauss
Work with Liz!!
Blogging well takes less time. Buy the ebook and find out the secret.

Related:
Part 1: A Timely Interview with Matt Rissell of TSheets
Part 2: More Time with Matt Rissell of TSheets
Part 3: Time Out with Matt Rissell of TSheets

Part 2: More Time with Matt Rissell of TSheets

by

A SERIES in the quest to know more about the offline world

Part 2 in a 4-Part Interview with Matt Rissell

TSHEETS logo

Yesterday, I started a conversation with Matt Rissell, CEO of TSheets to find out more about his business that serves folks who work offline, mobile, and on the web. When we ended Matt and I exchanged two questions.

Matt said: Would you be interested in knowing how TSheets can track time from a cell phone?

I answered: Sure, how do you do it and why would I want to?

Liz, fasten your seatbelt and keep arms and legs inside at all times and prepare yourself, because I’m about to change your life. The how: we are the first company in history to create a voice activated time tracking software. For example, you can simply dial a phone number and say, “Hi TSheets, clock me under job code “Bridge Project” and add notes – I’m meeting with the owner to discuss design plans.” At that moment, you are “clocked in” under a job code and notes have been attached to that timesheet. You can also clock in/out from the iPhone Web app., or regular mobile Web app. too.

The “why” is blatantly sexy! You see, tracking time isn’t sexy, that is, until you can turn your time into money. Now, Attorneys, Freelance Consultants, Web Designers, Realtors etc… can accurately track the time that they invest into clients and projects. And now they don’t have to try and remember what they did or talked about, as it can all be captured right there on their timesheet.

Hmmm. I like turning time into money. Most folks do.
Thanks, Matt! More next week about mobile time.

What do YOU think. Would track your time on your cell phone?

–ME “Liz” Strauss
Work with Liz!!
Blogging well takes less time. Buy the ebook and find out the secret.

Related:
Part 1: A Timely Interview with Matt Rissell of TSheets
Part 2: More Time with Matt Rissell of TSheets
Part 3: Time Out with Matt Rissell of TSheets
Part 4: The Last Time with Matt Rissell of TSheets