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Cool Tool Review: Personality Inventories

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Todd Hoskins chooses and uses tools, products, and practices that could belong in an entrepreneurial business toolkit. He’ll be checking out how useful they are to folks in a business environment.

Cool Tool Review: Personality Inventories
A Review by Todd Hoskins

A few years ago Liz looked at the Myers-Briggs Type Indicator through the lens of personal productivity. For years, organizations have used personality tests to evaluate leadership styles, workplace interactions, and for team building. I think personality inventories are a great tool for examining interpersonal relations within a company, and can be a valuable tool for personal growth as well.

What I do not like . . . Companies that make hiring decisions based on personality test results are trying to mechanize their workforce. It is a bad practice, regardless of the research that supports it. If you have a role and need it to be filled by a “type,” then you will likely not get more than the type. The best hiring managers I’ve known make decisions based on qualifications, proven work experience, cultural fit, and gut instinct. The “ideal candidate profile” is just a way to expose your own needs. At some point, it needs to be questioned. (Don’t we all have stories of the “crazy hire” that turned out to be brilliant?

So, let’s be clear. You are not a type. You are a person who has patterns of behavior and preferences that can be categorized, but there will always be anomalies. No test can tell you (or your boss) who you are, but it can be an effective:

  • Conversation starter
  • Evaluation of biases and prejudices within your organization
  • Tool for evaluating work styles
  • Impetus for individual growth

Personally, I am a fan of Carl Jung, so I do like the MBTI. You can take a quick online test here. The online tests (especially the free ones) are not comprehensive, but every online test I’ve taken over the past eighteen years has confirmed the results of the first professionally administered test: I am an ENTP. Some would say this would make me an excellent dictator, assassin, CIA agent, or freelance writer. After taking the test, here is a good place to start looking at the type.

What can you do with it?

  1. Have a conversation: Does your office environment respect and nurture the various types?  Or, do you prefer some qualities more than others?  There is strength in diversity!
  2. Do you know how to talk or work with your boss in ways that are effective?  Peers?  Employees?  Customers?  SpeedReading People has made a business out of this, and I recommend their services.
  3. What are the strengths?  What areas are lacking?  Both organizationally and individually.

To a degree, you are who you are.  But there’s also great power in learning how to stretch and expand within the areas you gravitate to least.  For example, I am very, very strong on the “N” of intuition within the MBTI.  I am working on the sensory perception – this column represents some of that work.  How can I be more practical?  I may be good at integrating theory, but I put conscious effort into grounding myself in the concrete world.

Summing Up – Is it worth it?

Enterprise Value: 4/5 – If you can afford it, hire a consultant to do this right.

Entrepreneur Value: 5/5 – Know your people, and let them know you.

Personal Value: 5/5 – Don’t stop with the MBTI.  There’s lots of great resources out there.  And remember, it’s just a starting place – data before insights.

Let me know what you think!

Todd Hoskins helps small and medium sized businesses plan for the future, and execute in the present. With a background in sales, marketing, and technology, he works with executives to help create thriving organizations through developing and clarifying values, strategies, and tactics. You can learn more at VisualCV, or contact him on Twitter.

Cool Tool Review: Eventbrite

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Todd Hoskins chooses and uses tools and products that could belong in an entrepreneurial business toolkit. He’ll be checking out how useful they are to folks who would be their customers in a form that’s consistent and relevant.

Cool Tool Review: Eventbrite
A Review by Todd Hoskins

Months ago, we looked at Plancast, a great tool that has gotten even better. Plancast allows you to share and learn the events people are planning on attending.

What if you want to plan an event yourself? Eventbrite remains the leader in planning, promoting, and managing your events, especially if you are going to charge a fee.

I love Eventbrite for a few reasons. First, it’s well-designed – it does exactly what you expect it to do. Second, it allows you to collect funds without needing to use a third party. Finally, it takes just minutes to set up an event, email attendees, or place a widget on your site.

eventbrite1

The one downside I’ve experienced is that the search engine results could improve. It makes sense to list the event on GarysGuide and Upcoming as well, in addition to Plancast, Facebook, and Twitter. Eventbrite can be used for setting up registration, than the other services become marketing tools to direct traffic to Eventbrite.

Summing Up – Is it worth it?

Enterprise Value: 4/5 – Even if you have registration on your own site, an Eventbrite page should be set up

Entrepreneur Value: 5/5 – The small cut Eventbrite takes for paid registration is worth avoiding the hassle

Personal Value: 2/5 – Family or class reunion? Sure. Maps, contact info, attendee list – it’s all there

Let me know what you think!

Todd Hoskins helps small and medium sized businesses plan for the future, and execute in the present. With a background in sales, marketing, and technology, he works with executives to help create thriving organizations through developing and clarifying values, strategies, and tactics. You can learn more at VisualCV, or contact him on Twitter.

Cool Tool Review: Bartering & Alternative Currencies

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Todd Hoskins chooses and uses tools and products that could belong in an entrepreneurial business toolkit. He’ll be checking out how useful they are to folks who would be their customers in a form that’s consistent and relevant.

Cool Tool Review: Bartering & Alternative Currencies
A Review by Todd Hoskins

What if you could hire a consultant, do a website redesign, or rent office space without spending a nickel?

For businesses that are forward thinking, or just tight on cash, exploring the frontier of bartering and alternative currencies, can not only help you through a cash crunch, it can also make you more connected within the communities in which you are active.

The Barter Network is a one-to-one exchange for products and services. For example, if you need to produce and file an annual report, someone within the network will likely be equipped to complete the task (there are over 20,000 participating members). Instead of paying in dollars, you could trade for one of your gadgets, an installation of your software, or fifteen hours of marketing expertise.

The process of bartering enables you to collaborate and get perspectives from outside of your business, share knowledge, and understand the value of your needs and assets apart from the industrial age notion of everything being measured in government-backed currencies.

Beyond bartering, there are a couple other projects that should be noted. First, TheSwop.com is a service launched last year focused on the exchange of favors for startup companies. “Favor points” are earned or spent, which is means you don’t have to find the exact match as with the Barter Network.

Also, Hub Culture is an organization I have been following for a while. Their Ven currency now has over 1.8 million units in circulation. With a sizable global membership, Ven can be used for a variety of exchanges from classes to Facebook Connect integration. They have a unique vision – worth checking out.

Summing Up – Is it worth it?

Enterprise Value: 4/5 – The only drawback is driving your Accounting (and/or Tax) Department nuts, at least for a while.

Entrepreneur Value: 5/5 – Innovative, connecting, and value-determining

Personal Value: 2/5 – Can you live a month without cash? It’s becoming easier.

Let me know what you think!

Todd Hoskins helps small and medium sized businesses plan for the future, and execute in the present. With a background in sales, marketing, and technology, he works with executives to help create thriving organizations through developing and clarifying values, strategies, and tactics. You can learn more at VisualCV, or contact him on Twitter.

Cool Tool Review: Mechanical Turk

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Todd Hoskins chooses and uses tools and products that could belong in an entrepreneurial business toolkit. He’ll be checking out how useful they are to folks who would be their customers in a form that’s consistent and relevant.

Cool Tool Review: Mechanical Turk
A Review by Todd Hoskins

“Maybe we should hire an intern.” If you have uttered this phrase, or heard these words spoken inside your organization, stop and ask the question: “Would an intern grow and learn from this project?” If the answer is no, you may do yourself a favor by setting up a relationship with a crowd-sourcing service such as Mechanical Turk. Even if an intern is a possibility, how much trouble is it going to be to find one? And, will you get better results with paid labor than with an intern?

Mechanical Turk aims to create large and easy to assemble workforces to complete simple tasks that would otherwise be nearly impossible to finish given their overall volume. “Mindless tasks” often require a mind. Artificial intelligence has become more intelligent, but sometimes tasks are better suited to people rather than computers.

I have used Mechanical Turk to find, categorize, and document scattered information on the web. This could be used for sales leads, research, categorizing the sentiment of blog and forum posts, transcribing audio, tagging content, or cleaning up a database. Once you set up and fund an account, you post a task. You assign a cost per task. If you are not satisfied with the quality of the work, you don’t have to pay the workers. With the thousands of people looking for flexible and/or stay-at-home work, tasks typically get done quickly. The key is explaining the tasks with clarity and details.

Here’s a Best Practices video.

Mechanical Turk is owned by Amazon, so there is legitimacy.

UPDATE: The workers that earn a supplemental income through working with Mechanical Turk may only get paid pennies for a completed task, but the free marketplace means that workers will be inclined to find the tasks that pay best – the most money for the least effort. If you post a task and don’t get sufficient workers, you need to increase your pay rate. It is common for MT workers to make in excess of $12 per hour.

Summing Up – Is it worth it?

Enterprise Value: 4/5 – Quality of the output depends upon the quality of the direction. Even large companies can benefit from the speed and flexibility of Mechanical Turk.

Entrepreneur Value: 5/5 – Minimize your time being focused on energy-draining tasks.

Personal Value: 1/5 – Hmm. De-duping my contact database?

Let me know what you think!

Todd Hoskins helps small and medium sized businesses plan for the future, and execute in the present. With a background in sales, marketing, and technology, he works with executives to help create thriving organizations through developing and clarifying values, strategies, and tactics. You can learn more at VisualCV, or contact him on Twitter.

Cool Tool Review: GTD Software

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Todd Hoskins chooses and uses tools and products that could belong in an entrepreneurial business toolkit. He’ll be checking out how useful they are to folks who would be their customers in a form that’s consistent and relevant.

Cool Tool Review: GTD Software
A Review by Todd Hoskins

Are you a taskmaster?

If you’re like me, the answer is “sometimes.” Becoming focused on tasks and ferociously managing a checklist of To-Do’s has some risks including:

1. You forget the big picture. Vision and purpose disappear, and you adopt the perspective of the mouse rather than the eagle, moving from one crumb to the next.

2. You get overwhelmed by the amount of tasks to be done. Losing sight of priorities and limitations, you shut down, or do the easy/fun/random task rather than being focused and thoughtful.

3. You tackle the urgent rather than the important. Eating only when you are starving leads to peaks and valleys in energy, and creates a domino effect of bad habits.

4. You do what everyone else needs you to do. Not paying attention to your own needs and desires leads to resentment, depression, and lifelessness.

5. You rebel against obligation. Some addiction or distraction pulls you away from responsibility and you play the proverbial round of golf while the mortgage is 60 days overdue. The internal cry of “F*** this!” is a sign that some combination of risks 1,2,3, and 4 are demanding your attention.

The reason David Allen’s Getting Things Done system has become so popular is that we all get overwhelmed, lose focus, and find less satisfaction in the “raking leaves syndrome” of working than we want. Also, the concept of Getting Things Done is meant to be applied to your whole life, not just your job or business. It’s a great feeling when we are moving towards goals, personally and professionally, and on a daily basis enjoying the sense that “I was productive. I was focused. I did what I wanted to do. I did what I needed to do. And I am moving towards accomplishing what is important to me.”

The psychological basis of GTD is simply that we spend too much of our time with too much information in our head. The key is to get it out of our head, and onto paper (or software). Leo Babauta provides a great introduction here. The checklist by itself fails to recognize that many tasks must be done to complete a project (“Buy vacation condo” and “Send email to Dad” are not comparable). Ideas become projects that then are broken down into tasks. Then, the tasks must be prioritized and put in context – What can be done at home? On errands? At the office?

For me, GTD was a godsend. I juggle fatherhood, multiple clients, creative projects, websites, relationships, social events, and domestic activities. “Getting it all out” in order to get it done forces me to reevaluate what I’m doing, and lets me occasionally experience the bliss of flow.

So, after some research and conversations with other GTD believers, I can recommend the following software on their respective platforms.

Mac: OmniFocus is the favorite premium offering with lots of slick features, but for the money (donationware), the best is iGTD. “It works how I think,” said one user.

PC: Avoid the Outlook plug-ins, as they tend to make email the primary focus rather than an additional feature. Nozbe is built for individuals and organizations, and also works with Evernote. Nozbe also has an iPhone and iPad app. For installed software, Wieldy is nice and simple. I tried it, and found it useful, but I’m too dependent on my mobile device, and I prefer the cloud over a local program.

Android: ActionComplete gets the nod. The coolest feature is that it can be location-enabled. reminding you of tasks based on your geographical coordinates (You are close to the dry cleaners!)

Summing Up – Is it worth it?

Enterprise Value: 3/5 – GTD does not resonate with everyone, therefore it’s hard to implement for large organizations. Look at Nozbe. Also, Backpack is a good enterprise tool and GTD-friendly.

Entrepreneur Value: 5/5 – Focus. How many entrepreneurs do you know who need focus?

Personal Value: 5/5 – Getting your life in order + making dreams a reality!

Let me know what you think!

Todd Hoskins helps small and medium sized businesses plan for the future, and execute in the present. With a background in sales, marketing, and technology, he works with executives to help create thriving organizations through developing and clarifying values, strategies, and tactics. You can learn more at VisualCV, or contact him on Twitter.

Cool Tool Review: FastMule

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Todd Hoskins chooses and uses tools and products that could belong in an entrepreneurial business toolkit. He’ll be checking out how useful they are to folks who would be their customers in a form that’s consistent and relevant.

Cool Tool Review: FastMule
A Review by Todd Hoskins

running-mule

Most of us have our fail-to-backup stories. For me, it was three years worth of financial records. At the time, I was backing up my music collection, but not my expenses, transactions, and bills. What does that say about me?

Cloud storage has changed the way we think about carrying around portable hard drives. No more need to worry about mysterious noises originating from hardware, or floods, or thieves, or Johnny discovering the poetry you are secretly writing. As long as you trust whomever is managing “the cloud” and are rigorous about your passwords, all your vital stuff can be safely stored in cyberspace.

Fastmule has a funny name, but a valuable service. While cloud storage has been accessible for awhile (measured in interweb time), Fastmule gives you up to 2 GB of storage for free, or unlimited storage for $50 a year.

So, employee and customer records, bookkeeping, taxes, anything prefer to keep rather than shred. Think of how clean you can now keep your desktop. Think about how you can sleep at night knowing every piece of valuable data is locked away.

Using Fastmule is very simple. After the install, a folder is set up on your desktop. Simply move the files and documents you want to backup into the folder, and then they are magically copied into your little vault in the sky. (Actually they’re on a server somewhere, but thinking literally about locked clouds is fun). The data transfer is encrypted – no one is going to steal your valuable data in transit.

fastmule

Summing Up – Is it worth it?

Enterprise Value: 1/5 – Lack of administering permissions make Fastmule better suited for small companies

Entrepreneur Value: 4/5 – Cheap. Encrypted. Easy. U/X and support could be improved

Personal Value: 4/5 – Pictures, video, music, journals, love notes – make your own cybertreasure chest

Let me know what you think!

Image courtesy of Jackiem552 on Flickr

Todd Hoskins helps small and medium sized businesses plan for the future, and execute in the present. With a background in sales, marketing, and technology, he works with executives to help create thriving organizations through developing and clarifying values, strategies, and tactics. You can learn more at VisualCV, or contact him on Twitter.