Successful Blog

How to Create a Healthy, Successful Work Environment

by

asuccess blog 71614

There are plenty of factors to consider when it comes to business success: finances, networking, expansion, etc.

However, while these are important matters, there is one matter that is usually overlooked even though it has the ability to make or break the company—your workplace’s atmosphere.

The health of your company is dependent upon the health of your team, for your business will only go as far as your team promotes it.

Here are a few tips to creating an inviting, successful work environment:

1. Organize

Because there often feels like there is too little time in a day to accomplish everything you need to, you often spread yourself and your employees too thin. Instead of focusing 100 percent of your attention on one task at hand, you spread your focus over too many issues, which leads to disorganization and poor business performance.

Instead, set a schedule and stick to it. Be organized about what needs to be done, when it needs to be, and how it should be done. Set the precedent for your workplace by being organized and delegating tasks efficiently. Do an online company check to see how other business competitors are managing and learn from their actions.

2. Reduce Stress

Whether your business is a brand new start-up or a well-oiled machine, it is crucial to alleviate employee stress. A chaotic atmosphere is overwhelming, which can lead to severe stress. When you and your team are under duress, you are more susceptible to sickness, to financial errors, and business mistakes, among others. According to a Harvard Medical School study of stress, stress can often harm a person “physically, emotionally, and psychologically.”

Getting a handle on stress is the first step. Find a technique or activity that relaxes you and work that into both your routine and your team’s routine. Even in a high-pressure work environment, make sure you emphasize the importance of taking breaks during the workday and relaxing.

3. Goal Oriented

Establish goals and deadlines for you company. You can easily track your company’s success when you have goals that are measurable. Moreover, goals and deadlines help to keep you and your team focused on the tasks at hand. Begin by establishing (on paper) goals you want to accomplish six months or a year from now. Create incentives for your team to keep them working hard and focused. For example, offer your team a bonus if you reach your financial goal. It will keep both you and your team motivated while furthering your business’s success.

4. Comfortable Environment

An environment conducive to success will motivate you and your team. The workplace should be efficient and comfortable—emotionally and physically. Keep the office space at a comfortable temperature and at a comfortable mood. Stress the importance of being a team, which will hopefully dispel any negativity or competition amongst co-workers. Additionally, try to make the office space relaxing by making it as bright and airy as possible and having a designated area as a break room.

Image Source: www.wgal.com

About the Author: Ted Levin is a freelance journalist covering business topics for a variety of websites. He enjoys writing about startup challenges and company culture. 

4 Fundamental Workplace Changes of the Last 20 Years

by

By Teddy Hunt

Renovated, repurposed, and re-engineered. Today’s workplace has clearly changed over the past two decades. As people and politics evolve, it’s important to remember that, for better or worse, change happens. Here are four fundamental workplace changes that transpired over the last 20 years.

Baby Boomers, Gen X and Gen Y

Baby Boomers, born roughly between the years of 1947-1966, still play an active role in today’s work force. Two younger generations now share center stage with them in the world of gainful employment: Generation X and Generation Y.

Gen X members were born roughly between 1965-1983; Gen Y members hail from the years 1984-2002. Although the two cohorts might share a workplace, they don’t necessarily share the same attitude toward work itself. Maureen Hoch of the Harvard Business Review reports that Gen X employees tend to focus more on their home life, shirking work responsibilities in favor of family time more often than their Gen Y counterparts. Gen Y folks tend to “merge their work and home lives” more than any other age group.

Members of Gen Y, sometimes labeled the “Me Generation,” are also more prone to “job hop” than members of Gen X. While this might be an inconvenience for HR departments, fickle Gen Y folks are more likely to settle down in the long run with a job that truly fulfills them.

Education: Higher and Higher

Graduation rates
Image via Flickr by Thirty30 Photography

Now more than ever, society views high school graduation as an essential step toward employment. Approximately 83 percent of Americans age 25 and up have graduated from high school. College grads account for nearly 25 percent of all people.

A person’s education directly impacts the amount of money they can expect to earn. According to the U.S. Department of Labor, a person with a doctoral degree brings home a weekly income of $1,600 or more. A person with a Bachelor’s degree earns around $1,000 per week, while a person with a high school diploma receives a check for about $600 per week.

The demographics of employment landscape are making a shift in the recent years due to technological advancements in most work fields. Analysts predict the slow decline of manufacturing jobs and the rise of the service-oriented careers, including IT and finance jobs, but with all change comes evolution as well. New career fields are popping up, and whether you’re wanting to invest in a financial career or looking for a brand new career field, the time for change is now.

Policy Changes: FMLA

The Family Medical Leave Act of 1993 brought job security to new mothers, people with long-term illnesses, and family members of those deployed by the military. Employers must continue a person’s health coverage during job-protected medical leave, according to FMLA law. The benefits last for up to 12 weeks.

A caveat: The law applies only to companies that employ 50 people or more. According to a 2012 Labor Department survey, 17 percent of all workplaces in the U.S. fall into this category.

More than half of all FMLA leaves occur for personal health reasons, while about 20 percent result from maternity leave. Military FMLA is rare, accounting for only about 2 percent of all FMLA absences.

Lean Enterprise

In the late 1980s, Toyota unveiled a concept of business efficiency called “Lean Enterprise.” Today, the quest for efficiency, or “lean thinking,” drives business operations like never before.

In a nutshell, a lean enterprise strives to simultaneously maximize customer satisfaction and minimize waste.

A lean enterprise asks itself the following questions:

• How can we help customers in a way that grows our business?

• How can we streamline and optimize all processes used by our organization?

• How can we engage our employees for maximum product quality and efficiency?

• How can we work as a team to buoy our company to a higher level?

The surge in “lean thinking” over recent years is attributed, at least in part, to increased competition and fickle customer demand. Consumers today want a low-cost, high-quality product that provides immediate gratification. Companies seek to supply that product so their customers stay satisfied in today’s highly competitive business world.

The face of the modern workplace is changing. Employees hail from younger, more educated generations. They expect more from their employers, and their employers expect more from them. As education and innovation continue to blossom, more interesting changes surely await today’s working population.

Staying abreast of shifts and trends in the workplace, generational differences (and similarities), and regulatory changes is just one crucial component of being an informed leader.

Author’s Bio: Teddy Hunt is a freelance content writer with a focus on technology. When not behind a computer, Teddy spends the majority of his free time outdoors and resides in Tampa, Florida.

Is Your Career Better Off From a Year Ago?

by

As you sit in your cubicle or wherever you call home to your career, are you better off today than you were a year ago?

While that question should not be too hard to answer, you may in fact find many people who have trouble quickly saying yes or no. In many cases, they may need time to add up all the factors that go into answering such a direct question. So, let’s take a minute to look at some factors that could influence your ability to answer such a question. Among them:

* Are you making more money in your job than you were last year at this time?

* Are you putting in the same amount of hours, less, or possibly more hours?

* Are you advancing up the career ladder at work? If not, what do you see as a reasonable timetable for such a move?

* Are you being given more responsibility in the workplace? If so, do you feel it could lead to the above mentioned career move?

* Are you feeling more secure in your role or do you think a layoff or even firing could rear its ugly head?

Many Workers End Up Being Complacent

With a number of factors to consider, just where is your career today from where it was a year ago?

For many workers, they are just happy to have a job in today’s challenging economic climate, worried that even asking for a raise could lead them to an early exit to the unemployment line. Many of those same workers also fear that complaining about conditions at work could also land them in trouble.

In the event you have been self-employed for a year or more, how does your business stack up today to where it was last year at this time?

Have you taken on additional clients? Have you been able to either break even or even make a degree of profit from a year ago? Lastly, have you gotten to the point where you’re not having to put in 60 to 80 hours a week to get the job done?

Whether you work for others or yourself, it is a good idea from time to time to conduct an assessment of just where you are in your career.

To just go through the motions does you no good, nor will it do anything positive for your employer.

Be cognizant of where your career is going, not afraid to ask if you are better off now than you were a year ago.

Photo credit: indigoheron.com

About the Author: With 23 years’ writing experience, Dave Thomas covers a variety of business topics, including how to find the best used cubicles for your office space.

 

When Is the Right Time to Leave Your Job?

by

Life will oftentimes throw curves at you when you least expect them.

As an example, say you are doing a great job at your company position and then you get the call. You know that call, the one where the boss or your immediate manager asks you to come into their office for a ‘chat’ that will just be a minute or two.

In some instances, that ‘chat’ can be a good thing, perhaps a raise. In many other cases, however, that ‘chat’ can mean a pink slip. Chances are most people reading this piece have been down that road at one time or another. As most will tell you, it isn’t a road they want to travel all that often.

While you may get that call to ‘chat’ with your manager or the company owner, there are some cases where you can initiate the discussion, not being put in the situation where the bad news is delivered to you.

As more and more Americans have found out in recent years, a sluggish economy has led to many workers having to undergo that trip to the boss’ office. Oftentimes, the dreaded news they were expecting is in fact delivered.

According to a 2012 report from the U.S. Chamber of Commerce, millions of Americans were taking on the challenge of running their own small companies, via independent contracting or direct selling. A Gallup poll noted that 61 percent of Americans had indicated that they lean towards the preference of being their own bosses. Much of that comes from a decreased lack of job security in many different industries.

 

Know Your Game Plan Before Initiating a Move

So, what if 2013 is the year that you initiate the discussion by leaving your current job and opening your own business? Yes, scary as that may sound, the opportunities could be endless.

Before you go initiate that ‘chat’ with your boss, consider these factors:

* Always have a game plan – You may have wanted to open your own business for a number of years now, but are you financially prepared to? Keep in mind that you will need to not only replace your steady workplace income, but also account for expenses to get your business rolling, including money for advertising and marketing, supplies, potential office space, and maybe even an employee or two. In many cases, it is best financially to start your small business part-time while maintaining your full-time income under someone else. If you have a good health insurance package with someone, also consider how losing that could impact you financially;

* Expect your life to change – In the event you are leaving your full-time job to start your own small business, expect some changes to come your way. While some people think it is nice to get out of the 9 to 5 routine, working for yourself will likely mean more hours and more work. The bottom line is all the decisions that need to be made rest with you, something by itself that can overwhelm some individuals. If you have a family, they will need to adjust also to your new hours. There will be some days where you will think it will never end, that being meeting customer orders, doing your own financial paperwork, promoting your company in a variety of ways. This is another reason why it is sometimes better to start your business on a part-time business so that you can ease into it, not be thrust full throttle into it;

* Plan to succeed, be prepared for failure – Statistics don’t lie; many have come across data showing that more than half of all American small businesses go out of business in the first five years (Small Business Administration). With that being the case, what is your Plan B? While you may not be in love with your current job, and while you may have always wanted to hang an ‘open’ sign out in front of your very own business, you still need enough money coming in to support you and/or a family. Make sure you have a ‘rainy day’ fund set aside so that you can withstand a dry spell or two if your small business hits a rut or does not take off right away. If you don’t, you may end up regretting having left your full-time job in the first place.

Maybe 2013 is the year that you take those dreams of opening up your very own business to fruition.

If it is, make sure you know the game plan before you begin to play.

Photo credit: learndirect.co.uk

About the author: With 23 years of experience as a writer, Dave Thomas covers a wide array of business topics, including business VoIP service.

Top 10 Business Collaboration Tools

by

By Joel Parkinson

What would the workplace be, without collaboration? Collaboration is a positive trait because it’s where people work together (even if they belong to different departments or divisions) towards achieving a common goal. Without effective business collaboration, companies would probably end up with a lot of in-fighting among co-workers, and deadlines wouldn’t be met, and a lot of money, resources and time would be lost.

What are the tools used for effective collaboration during these high-tech times? Let’s list the top 10 business collaboration tools.

Skype

Skype has been around offices and manufacturing centers, as well as at home, for quite some time. Most use Skype on a daily basis, for both official work and leisure purposes. Skype has been hailed as a “great” collaboration too because it allows for team brainstorming, and it enables workers to check on their clients quickly, as well as provide time for relaxing chat-sessions, which can add sparkle to remote workers.

Yammer

Yammer is more than just your typical company social network site. Its feeds also provide workers and managers with a constant stream of ideas, articles and more. Yammer also encourages employees to think differently, without worrying about the distractions of the wider Internet. Yammer is a service which is best-known for promoting cross-departmental collaboration.

Projectmanager.com

Projectmanager.com was founded in 2008 by four people who wanted to develop a more innovative toolset for managing projects. Today, projectmanager.com has customers in over 100 countries, and is one of the fastest project management service provides on the Internet.

Google Docs

Google Docs has been around for a long time too, and yet it continues to provide a solid platform for all types of collaboration. It perhaps provides the simplest method for having multiple individuals work on one document, and keep things organized.

Teambox

Teambox is an innovative project management system that allows everyone to piggyback on other ideas, and discuss new project ideas in real time.

Facebook Member Pages

While closed groups on Facebook are nothing new, more office or work-related communities are now shifting towards a platform, where office or work-related requests are posted around the clock, and colleagues give and receive feedback across different time zones, any time, any week or month.

Basecamp

Basecamp is now considered as the world’s number one project management software. It offers to-do lists, Wiki-type web-based text documents, file-sharing, time-tracking and a messaging system. It’s also available in Spanish, Italian, French, German, Portuguese, Polish, Danish, Russian, Hungarian, Japanese and English versions.

Status.net

Status.net allows users to do micro-blogging, file-sharing and groups via desktop or mobile applications. It also allows people to integrate their tools into their own domain, as well as integrate with other social networks.

GoToMeeting

GoToMeeting offers more than just email or instant messaging. It allows office managers or supervisors and workers to distribute meeting invitations, audio-conference in VoIP, and even dial a toll-free number. It’s a very straightforward web-conferencing tool for small and medium-sized businesses.

Socialcast

Socialcast is a microblogging tool that fully integrates SharePoint, Outlook and others. The collaboration tool also provides a solid analytics suite, as part of its admin tools.

The new business collaboration tools are very helpful when it comes to providing a seamless, real-time and all-day, all-night system for communication, progress tracking, memo or document-sharing and much more.

Author’s Bio: Joel Parkinson is a writer for the web site projectmanager.com, where he has recently been researching online project management. In his spare time, Joel enjoys surfing and running.

Do You Like the People You Work With?

by

For most full-time employees, they spend 40 hours or more a week with their co-workers.

Given there are 168 hours in a week, that means that employees in that scenario are with those they work with approximately one-fourth of the week. When you sit back and think about it for a moment that is a fair amount of time.

In the event you find yourself in that situation, what do you think of your co-workers? Do you enjoy your time with them? Do you tolerate time spent together? Do you wish they would give their two weeks’ notice tomorrow?

Having worked in a handful of jobs over a 23-year career to date, I can honestly say that I could count on two hands the people I really did not enjoy working with.

The reasoning in most of those cases was that I felt they did not like me and had a beef with me for one reason or another. One or two even went as far as to try and make life difficult for me inside the office. As it turns out, one of them got fired for their efforts, something that I did not exactly lose much sleep over.

Meantime, there have been many co-workers that I had absolutely nothing in common with, the same folks that I would never have anything to do with outside of the workplace. That isn’t because I did not like them, simply it has been that we had no similar interests and it would be rather moot to hang out.

So that brings me to the original question…. Do you like the people you work with?

If your answer is no, don’t feel like you are to blame or that your employer doesn’t think highly of you.

Does Your Employer Sidestep Results for Company Culture?

I have always been a big proponent of results in the workplace. You can be the least friendly individual in the office, but if your results speak for themselves and you are surpassing what was expected of you in terms of goals, you are okay in my book. Having said that, that does not mean you should walk around the office with looks that could kill.

I once worked with an individual that would come in and spend half of her day on the phone with her pre-teen daughter. Making matters worse, the woman sat right next to me.

Although I did not stay with the company for years, I was there long enough to acquire a sizable headache a couple times a week from listening to her tell her daughter to clean up her room, walk the dog, and do her homework and more. While being subjected to the trivial banter while trying to focus and get my writing done, I would at times want to grab the phone out of her hand and….

I also have had the non-pleasure of working with someone that treated everyone around her like they were in junior high and she was the teacher.

Treat Your Elders with Respect

One of the quickest ways as a departmental manager to turn people under you off is to be condescending towards them. Whether you have 20 years in the workplace or are the newest intern at work, people need to be treated with respect, not talked down to. At the end of the day, a manager needs to bring people together for the common goal of the company being successful, not dividing the office into individuals that are not excited about team success.

Lastly, I always have a little disdain for the young worker that comes into a company and thinks they know everything. Trust me; I was that same individual some 25 years ago that did not look up to or at times respect authority. Over time, I saw how immature I must have looked to those more experienced employees. Many young people that come to a company bring fresh ideas, enthusiasm, and a feeling like nothing can’t be achieved. While those are all great traits to have, nothing replaces experience.

Given my present age and my financial needs, I see myself working at least another 20 years, maybe longer.

In those years to come, I would like to think that I will enjoy working with my still unknown co-workers.

Heck, it can’t be that hard to like those you work with, yes?

Whether you have been in the workforce for decades or just a handful of years, have you enjoyed the folks you’ve worked with?

Photo credit: glassdoor.com

Dave Thomas, who discusses subjects such as HR outsourcing companies and payroll services, writes extensively for San Diego-based Business.com.